Features and Benefits

A good email archiving system should ensure that companies have ready access to email record, whenever it is required. Also, the application should be able to manage exponential increase in the size of Exchange servers.

nAppliance's SonaVault solution for email archiving is designed to meet regulatory compliance needs of organizations. SonaVault will capture all incoming, outgoing and internal emails and store them in archive databases as a Single Instance Store (SIS). Also, by use of "stubbing", message contents including attachments will be saved in the archive database and leave behind an empty shell of the message, namely "stub" in the body of the email. This approach will reduce the size of the Exchange server by up to 90%. SonaVault Email Archiving solution supports Exchange Server 2000, 2003 and 2007.

SonaVault solution employs reliable safeguards including encryption to ensure that the email is tamper-proof and cannot be altered. The solution gives the ability to migrate all existing PST file data into the archive repository. This will enable organizations to eliminate PST files proliferation across the enterprise, thus resulting in better email management.

As a leading supplier of Microsoft Exchange email systems, nAppliance Networks and Sonasoft are committed to be the forefront of messaging systems innovation. Working closely with our customers, Sonasoft has identified and integrated leading technologies to help its customers stay ahead of the significant and disruptive changes that place increasing strain on Exchange email systems.

SonaVault Key Features and Benefits include:

Comprehensive Search Mechanism:
SonaVault solution provides robust search functionality to find email related information very quickly. The application gives the ability to perform full-text search on not only emails but also attachments. The archived emails are indexed and this enables quick retrieval of relevant information. Federated search capability helps to search across the enterprise for eDiscovery purposes.

Meet Legal and eDiscovery Requirements:
Organizations faced with litigation are often asked to produce emails and related information that were sent and received both within and outside the organization. SonaVault provides the mechanism to retain information and retrieve them very quickly without the need to spend enormous amounts of time and resources.

End-User Access to Archives:
The solution also allows the end users to search and retrieve their own archived emails, thus improving employee productivity. Authorized users will be able to access relevant information as Compliance or Audit Officers without the need for support from IT Administrators.

Manage PST files Effectively:
Many organizations use PSTs as email archives and this becomes unmanageable. The solution gives the ability to migrate all existing PST file data into the SonaVault archive database. This will enable organizations to eliminate PST files proliferation across the enterprise, thus resulting in better email management. Also, this will result in reduced storage requirement and improved storage security. The Archiving Appliance saves money by space compression (approximately 50-60%) as PSTs are migrated into the archive.

Flexible Administration and Configuration:
The web-based application provides the ability to access it anytime and anywhere, of course with proper security. Also, the archive server can be managed very easily without the need to spend enormous amounts of time and resources. Easy to use interface allows users to access information quickly and efficiently.

Reduce Email Storage and Management Costs:
The solution can be effectively used to manage and reduce the size of information store on Exchange server using the "stubbing" mechanism. The archive database will act as the long-term repository of older information, thus reducing the load on Exchange server. The SonaVault Appliance saves money by space compression (approximately 50-60%) as PSTs are migrated into the archive.

Reduce Exchange Backup/Restore Windows:
The restore window is a typical limitation on Exchange storage growth. It defines the period of loss of service in the event of failure. Use of the Archiving Appliance allows the Exchange message store to be limited and hence enables a reduction in the restoration window.

Enabling the "Unlimited User Mailbox":
The SonaVault Appliance enables email administrators to tightly manage Exchange growth via mailbox quotas, whilst completely eliminating the drawbacks of quotas for users, who now enjoy an "unlimited" storage facility into which valuable information is automatically and transparently archived. Sophisticated search facilities allow direct user access to, and recall of, all archived material (including supporting searches into email attachments).

Robust Reporting Capability:
SonaVault offers excellent reporting functionality to track corporate email activities, trends, information leakage, retention, access control and many more. The detailed drill-down reports give the ability to analyze messages and attachments. These reports provide organizations very valuable information to meet regulatory and compliance requirements.

Single Instance Store (SIS) Capability:
All incoming, outgoing and internal emails will be captured and stored in archive databases as a Single Instance Store (SIS). Every email and attachment will be archived only once. Hence, SIS will reduce the amount of physical disk space required by eliminating duplication.

Archive Tamper-Proof Protection of Emails:
SonaVault assures that the archive server is tamper-proof and is fully safeguarded. Authenticity of records is one of the key requirements for compliance and litigation. Archived data is protected through reliable encryption and the data is properly protected.

Exchange Archival Infrastructure Consolidation:
One common centralized archival repository, support multiple exchange server MX domains and multiple exchange servers within a corporate domain.